Lake Cushman Firewise Council

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Lake Cushman Firewise Council
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Firewise Meetings
Minutes May 2, 2018

Meeting began at 1:30 p.m

In Attendance were Katherine Edwards, Deanie Sostrich, Betty Widing, Dale (?), Jim Crawford, Ken Weaver, Donna Hellyer, Bob Berger, Joe Cochran and Bill Sostrich

Treasurer's Report:
                  Deposits April - $5
    Total Balance includes; Firewise = $8879.55
                   Emergency Prepardness = $577.00
                                       LED Sign  = $138.94
     Total Balance at the end of April $9595.49
Copies distributed to group.

Bill recaped for our guests that since our start in 2006 we have had as part of our plan with the National Firewise Assoc., an Emeregency Preparedness mandate. We were able to incorporate the newly formed Emergency Preparedness Committee into Firewise, under the leadership of Patsy Schultz. Now that she is moving out of state we will need someone to direct that Committee. We have produced Evacution Maps for all our Divisions and also a comprehensive local focused flyer to educate our area on wildfire preparedness. Ken stated that this building was dedicated in 2004 as a Red Cross Emergency Disaster Center. It is the only such center in Mason County. It was utilized during the Bear Gulch Fire in 2006 and in the flooding of 2007.

Chipper Days for May were discussed. Ross McDowell of DEM has promised to fund our project. Jim talked with Beco's Landscape who owns a 12 inch chipper and on a one year trial will do our chipping for $650 per day based on 10 yards of chips generated. Betty made a motion to proceed. After further discussion it was decided we would contract with Beco's for March 29th and our group would then do “clean up” with a rental chipper on the 30th. We need to have all volunteers sign a release of liability before working on the 30th.  All voted in favor with voice vote.

If the trial with Beco's is agreeable to us and the company we might have option of them chipping at the upcoming Stump Dump. Use of DEM funds will leave us more money to fund another future project perhaps in Divisions 12 & 16 as previously discussed. Ice Cream Social, August 4th: Jim received a waiver of fee for the use of the Div. 9 Gazebo. Ross McDowell will have a table and provide DEM information. We also plan on having representation from DNR, the Fire Dept., Security, Block Watch and Community Connections. We are hoping to have the Fire Auxiliary once again sell hot dogs, chips and drinks.

Betty talked with Randy Sterns from Tacoma Power who said if he is not available, he will be sure we have a representative to conduct a tour of the Lake Kokanee Dam. The Windjammers, the band who performed in 2017, will be back for entertainment. They really like our friendly people and beautiful setting. Deanie will contact Olympic Mountain Ice Cream next week.

Meeting adjourned at 1:55 PM

Respectfully submitted, Deanie Sostrich, Secretary


Firewise Meetings
Minutes Apr 4, 2018

Meeting began at 1:30 p.m

Attending were Jim Crawford, Bob Berger, Carl Parker, Anita Floyd, Betty Widing, Deanie and Bill Sostrich

It was decided after report by Anita on her meeting with Patsy Schultz of Emergency Preparedness group, that it would be better to move the Wildfire Emergency Preparedness Event to August and combine it with the Firewise Ice Cream Social.

Information tables and representatives from various agencies would be available for our residents. Many more people are here in August than May so we should have a bigger audience.

It was decided (after learning of conflicting golf tournament and LCMC board meeting scheduled) to hold the Ice Cream Social on August 4th, Saturday. Contacts will be made ASAP with the personnel at the Kokanee Dam to request a tour and with the Windjammers band for entertainment. Anita will put a short announcement in the May Newsletter. Jim will reserve the gazebo at Division 9 Park and hopefully have the fee waived.

Upcoming Chipper Days were discussed. Ken Weaver informed us on 4/5 that the Fire Dept. will pay for rental of Chipper. With our own funds and money earmarked for Firewise by DEM we hope to find a company to contract with to run the chipper. Bill said he would be willing to handle the signup's if the remaining organization work is handled by someone. Jim said he would contact licensed and bonded landscape companies to see who might be a good choice. Publicizing of event needs to start right away.

It was discussed that we cold possibly use a chipper at Stump Dump if the LCMC would be willing to provide and operate theirs. We also explored picking up from people who aren't able to drop off their tree debris at Stump Dump. Procedures for organizing Chipper Days event and Stump Dump were discussed.

Fliers advertising for “Help Wanted” for Firewise were printed and distributed in the receptacles located at mail boxes on Thursday 4/5

More questions were explored regarding the summer burn ban and rules to follow. That issue has yet to be decided ,so we will await word from the Fire Department.

Next meeting will be May 2, at 1 pm at Fire Station.

Deanie Sostrich, Secretary


Special Firewise Annual Meetings
Minutes Mar 20, 2018

Meeting began at 1:30 p.m

Attending: Joe Cochran, Ken Weaver, Anita Floyd, Jim Crawford, Bob Berger, Carl Parker, Dick Krase, Bill Sostrich, Betty Widing, Deanie Sostrich

Election of 2018 officers: Motion by Anita Floyd. Agreed upon by voice vote; Bill Sostrich, President Joe Cochran, Vice President Jim Crawford, Treasurer Deanie Sostrich, Secretary

Dick Krase present his Event Profile Template. Purpose is to use this a tool to break projects into simple outlines and recruit volunteers to fill slots in those projects.

There was a discussion of how to proceed with the national Wildfire Emergency Preparedness Day event which is on May 5th. First to be done is to contact all groups and agencies for commitment to an information table. If we are to have a speaker or speakers, that needs to be handled ASAP. Since our event will be just for our Community we could change the Saturday and perhaps give us time for more preparation and choose a date when more residents would be inclined to attend.

There are various reasons for and against the Saturdays suggested. May 5th is the actual national event and is when we have held it in past two years. May 12th is our LCMC Board meeting so might present a problem. May 19th was a good compromise, BUT be aware Bill and Deanie will be in California that weekend for their twin Grandson's High School Graduation. Any other Saturdays in May will be too close to the Memorial Weekend which is definitely not a possible to time for Fire Dept. participation. This date needs to be set before next regular meeting!  We were hoping to include this event in the LCMC Spring Newsletter, but it will not be mailed until May 15th (too late).

Chipper Days is normally held on the 29th and 30th of May. Someone needs to oversee this project with publicity and organization. We have already completed a Event Profile and whoever is willing to oversee the event can use the document to guide them through the process. Ken Weaver said we need to be clear in what size and types of piles Firewise will chip. Time sheets are very important to be included. And since the Stump Dump has usually followed the next weekend our participation and collection of Time Sheets is important for that also. Firewise could include this information in Newsletter.

Betty Widing suggested it is not too early to make plans also for August Ice Cream Social by contacting Tacoma Power and lining up entertainment. She also suggested we list all our events by month on Dick's Event Profile so as we are talking to people in community we can ask for commitments to a specific event.

Bill announced that although the prison workforce is already booked for this year, they should be kept in mind for Firewise projects beginning in 2019. They should be contacted very early (December or January) as they fill up really fast at $1.35 per hour for labor. Group could be a great resource for work in our greenbelts and of course before work is done in the greenbelts, Firewise will need to coordinate with the LCMC.

Next meeting will be April 4th at 1:00 P.M. At Fire Station Adjourned at 2:15 pm.

Firewise Meetings Minutes
 Mar 7, 2018

Meeting began at 1:30 p.m
Financial Report:           Dec 31st 2017
Ending Balance - $9564.11           
Sub Accounts: Emergency Preparedness - $577.00                                 
LED Sign - $138.94                                 
Savings - $5.00  
Deposit - Amazon Smile - $26.38           
Feb 2018 Balance - $9590.49             
In attendance: Bob Berger, Carl Parker, Dick Krase, Betty Widing, Donna Hellyer, Joe Cochran & Bill Sostrich

Old Business: President, Bill Sostrich began meeting with stating he would not continue to act as lead for the group. Lake Cushman Firewise Council has been certified since 2006 and is one of the most active groups in Western Washington. It is time for others to take over management and leadership.  We will hold an Annual Meeting on Mar 20th to elect officers and plan the agenda for this year.  All annual renewals have been completed through January of 2019, but there are many projects and activities that must be decided on.
1.   We own the LED sign at Lake Cushman Grocery. Maintenance, posting and communication with grocery owner is ongoing.
2.  Firewise items stored at Bills home as follows: Overhead projector, address marker driver, 3 boxes of current Firewise flier, several boxes of historical paperwork and brochures
3. Donations are received from AmazonSmile and Fred Meyers
4. We have a website with minutes, documents and contacts that Bill has maintained.
5. Firewise Time sheets are printed, promoted and maintained in order to keep our certified status. If Firewise is desolved, all money in our accounts would have to be turned over to Fire Dist 18 if we don't continue as group (except $577.00 belonging to Emergency Preparedness sub-group, which they could continue to control).

Bill also reminded everyone of plans needing attention before June of this year.  1. Newsletter article by Apr 6th 2. Work on greenbelts discussion with Randy, prison, etc., 3. Emergency Preparedness Day on May 5th and 4. Chipper Days after Memorial Day. Other events we have had in past include Ice Cream Social and another Chipper Day

The group discussion centered on how we should proceed. What we can accomplish will depend on the communities participating (planning, advertising and setting up) the activities. There were no immediate volunteers to lead group, but it was felt if various tasks, projects and events could be broken up and each headed by a separate individual the work would be much more palatable. It was discussed that perhaps we could get more support from LCMC. It was brought up that we need a person going forward who is able to work on grants and with Dept of Emergency Mgt and Department of Natural Resources. Dick talked about perhaps streamlining greenbelt work when new LCMC Mgr is on board. Bill suggested the Shelton based forestry group that worked in our greenbelts in 2001.

Also suggested was dividing group into broad categories of Administration, Interface with Agencies, Interface with Community and Projects Coordinator. It was decided to draw a written outline of “what we do”. Joe suggested we each make a list of our own contacts we have made when working on projects. We need a document with step by step procedures to assist people who work on in future. Dick volunteered to create a templete to use in documenting our projects. 

Emergency Preparedness Day is coming very quickly. If we are going to proceed with that event, prepararations need to begin now. It would be an excellent way to get work out to community about Firewise directions. At upcoming Booster Club meeting 3/14, Bill has volunteered to talk about our plans.

Meeting adjourned at 3 p.m
Respectfully submitted, Deanie Sostrich, Secretary