No monthly meeting Dec
November 2, 2010
The meeting was called to order at 1:00 PM.
In attendance were Ken
Weaver, Mike Burgwin, Bob McCormick, Jim Mitchell,
Jerry Eaton, Pat McCormick, Donna Hellyer, Mike Fain,
Charlie Burns, George Fisher and Bill Sostrich.
Treasurer: Donna H. reported beginning balance as of
10-1-10 is $4,860.31 and the ending balance as of 10-31-10 is $4,804.90.
Donna reported that the bank said we had too many signers for checks. Bill and
Donna will go to bank to correct signature cards to
only two names on the account.
The Standstill Project is complete.
All in attendance agreed that Stymacks did a fantastic
job. The total cost was $3,000.00 plus tax. The $3,000 will come from DNR grant and
we will pay the tax of $250.00.
Charlie talked about a Urban and Community Forestry grant.
The grant is for
$10,000.00. It was suggested we apply for the grant.
Charley would have Sarah come and talk to us about this
Charley thought the grant is due the first of January.
This would allow us to hire an arborist to provide
guidance going forward.
Ken Weaver felt that our biggest concern is some fire
going up and onto
Dow Mountain. This
responsibility for Dow Mountain is split between
Dist. 18 and DNR. We need escape routes, continued fire
prevention techniques and possibly widening roads for firebreaks.
big concern is the lack of a firebreak for hwy 119. Charley
indicated that if we went out 75ft and removed the ladder fuel this would keep a
fire from going into the crown. Hwy 119 is of
course the state’s responsibility.
Assistant Fire Chief Mike Fain reported that the calls for
illegal burns in the last 3 yrs have gone down 50%. He attributed
this to the educational efforts of Firewise in the Lake Cushman community.
Mike Fain, Charley, Jerry and Ken will get together to try and prioritize some
areas for projects in the near future.
Meeting adjourned at 2:30 PM
Lake Cushman Firewise Council Minutes
Oct 5, 2010
In attendance were Ken Weaver, Bob Berger,George Fisher, Bob McCormick. Pat
McCormick, Donna Hellyer, Jerry Eaton and Charley Burns.
Treasure, Donna Hellyer reported an ending balance for 8-31-10 was $4,765.31 and
the balance for 9-30-10 was $4,860.31 in our checking
It was discussed that the Standstill had to be done correctly, cleaning and
cutting the branches back high enough to get vehicles through in snow. Charley
Burns said he would have at least 750.00 from DNR and we could supply any extra
monies needed from our treasury to complete the Standstill project. We must go
before the Lake Cushman
Board to O.K. the work to be done.
George Fisher asked Charley for more handouts.
Jerry announced he had put in 3 address markers.
Fire Dept. will do practice burn at the stump Dump.
Charley reported the tree debris will remain in place where DNR took out the
trees. They will reseed the area. Charley announced there will be grants
available. He thought about Feb. Charley indicated Lake Cushman would be #1 on
the list. We must start looking for grants.
Dow Mountian was discussed. Ken Weaver explained just where the Fire Dept. can
go. The truck will not go up Dow Mountain. Charley wanted to know how many full
time people live up here. Number unknown. Dow Mountain is not in our fire dept
Meeting adjourned at 2:30.
Sept 2010 - No Meeting
Meeting called to order at 1:00 pm
In attendance were: Donna Hellyer, Bill Sostrich, George
Fisher, Bob McCormick, Deanie Sostrich, Rick Donohue, Pat McCormick, Jerry
Eaton, Mike & Lorna Burgwin, Bob Berger
Ken Weaver – Fire District 18/Commissioner – Advisor
Ken Weaver reported that
Fire Dist. 18 is mandated by WA State to report status and initiatives for 2014
plan on reallocation of funds. They were able
to include Firewise and their “fire prevention” strategies in the district.
Firewise was recognized in the report. Bill brought up
the fire assessment document and what information Firewise will gather and how
that might mesh with what Fire Dept. can use. Ken also
reported that Fire Dept. meetings with the Skokomish tribe are very positive.
It is hoped Firewise can also partner with them in future.
Donna Hellyer reported a balance in the treasury of $5,115.67 with one or two
deposits and one or two checks to be written this coming month.
Bill S. reported on the Ice Cream Social and thanked
everyone for their assistance. Discussion
followed on making this an annual event at Kokanee and include DNR and Fire Dept
with more emphasis.
We need to reach more of the community that does not
ordinarily show up at events.
Mike Burgwin reported his temporary assignment (as a new
LCMC board member) to work with Community Watch. He wants the “watch” group to have more interaction with residents and
to utilize firewise materials and also acquaint more people with the address
George Fisher will organize Firewise participation at the LCMC picnic the end of
Bill S. reported we
have sold 57 address markers with two to install (one of which was one in
drawing at Ice Cream Social). Laura Burgwin
reported the Lady 9ers golf group will donate money toward a fund for giving
markers to needy people.
Donna suggested we ask LCMC to include Firewise
materials and address marker flyer in the packets they give to new lot owners.
Mailing was discussed.
We will gether what materials we have, along with
envelopes and labels and letters and meet at 11 am on Tuesday, August 10th
at LCMC meeting room to fold, stuff, and address up to 600 pieces.
August project will also be on 8/10 at 11 am on Mt Jupiter
(near LCMC) to do some clearing and limbing-up of a lot that owner, John Clark,
do. Bill reported the July project at Charlotte Allen's made a big
difference for her lot.
Bill S. will be out of town beginning Aug 25 and Jerry
Eaton will head up Firewise during that time conducting business and seeing that
any markers are installed and special projects are handled.
George Fisher will handle reports to Booster Club. Donna Hellyer
will continue her duties as Treasurer.
Ken reported a television report that 96% of homes in
Eastern Washington where owners practice National Firewise Standards have been
saved in wildfires.
98% in British Columbia also using Firewise
Meeting adjourned at 2:10 pm
Lake Cushman Firewise Council
Meeting July 6, 2010
Meeting called to order by Bill Sostrich at 1:05 pm.
Present were: Rick Donahue, Art Emmons, George Fisher, Deanie Sostrich, Bob Berger, Donna Hellyer and Bill Sostrich.
Charley Burns - DNR Advisor
Ice Cream Social scheduled for July 31st , Div.
1 Gazebo, 1 pm. We have obtained use permit from LCMC . No deposit required on promise we would leave clean.
Charley Burns offered to bring a DNR brush truck with probably a crew of 3.
He will also bring some Smokey Bear literature. We are hosting
the free community event with Dist 18 and the Fire Auxiliary . Auxiliary will
share costs with us. We will pick up Olympic Mountain Ice Cream at $21.00 per
1 ½ gal to serve about 20+ . Estimate we
will need enough to serve 150. Also need to
purchase waffle cones ($1.98 per dozen), paper napkins, paper
towels and dry ice.
Need to borrow at least 6 coolers to transport and
serve from; plus scoops . Ask Booster Club to use their raffle tickets for the
free address marker we are going to give away in a drawing. Need volunteers from
both Firewise and Auxiliary to help.
Mailing update: Non-profit
status from USPS will reduce our costs to 17 cents per oz per piece plus $180
We can mail from Hoodsport, Shelton or Olympia
depending on where we set up. Costs are cheaper (11cents) from Olympia, but would need one willing to
drive to do that.
We need about 500 pieces per year to break even.
We all agreed to proceed with first 1000 since Booster Club donated $1000 for
that purpose in 2009.
Assessment Forms: Charley passed
out forms to be used as guidelines when making individual and neighborhood
We have done several individual assessments already.
Charley continues to work on assessing divisions. Today he is
looking at divisions 9 through 16 for Emergency Evacuation Plan.
Discussion followed on the logging at Potlatch Cushman road and Charley
explained the rules state foresters and contractors must follow.
Assistance to lot owners: We have done
one chipping project for a homeowner and received a thank you letter. We have
two more requests for help and will be doing the first one on 7/17 and
the other one in August.
It was suggested we might enlist Scout Troops to
help with some of our clean up. Bill S. has
contacted the Scout Troop in Shelton and they are interested in a project
involving for someone that is not capable (financially or physically) of doing
They won’t be able to help us this year as it is already
Charley also suggested we consider hiring a group since
sometimes troops need to raise money.
Reported that Firewise meeting held by DNR on 6/19 at
Harstine Pt.. It was interesting to note that all in attendance indicated they have
similar problems regarding Firewise activities. This seems to be the situation in western Washington communities.
Treasurer’s Report: Donna reported
a 6 mos Year To Date balance of $5,050.67. It was
mentioned we would need more donations next year to replace the address marker
program when those are all sold. Currently we
have sold 56 of the markers and netted $2075. We have also
given away 2 at a Kiwanis event.
Stump Dump/Community Clean Up: Since dump
won’t be open for burning in foreseeable future we decided to survey homeowners
to see if they would participate (financially as well as with debris) in a clean
We could contract a large chipper and crew to chip yard
debris place on driveways.
There would be designated days and the chipper would
simply drive down the street and chip. There will be a small learning curve by our lot owners as it is
necessary to have the limbs and debris lined up to allow the chipping to go as
quickly as possible.
Charley reported this method to be very successful
in his neighborhood.
We will follow up with a survey.
Charley has resources for landscape companies.
Charley took our pictures in front of our new Firewise
Banner received this last week. We now have two
banners that can be used at meetings and events.
Meeting adjourned at 2:55 pm.
Meeting called to order at 1:00 pm
Present were: Bill Weed, Rick Donahue, Bob
McCormick, Pat McCormick, Art Emmons, George Fisher and Bill Sostrich.
Ken Weaver - Advisor
Old Business: Standstill Dr.
roadway needs to be limbed up. Engine and big trucks from Fire Station 18 are
hitting overhanging trees.
No satisfactory fire break.
After receiving the $54,000 bid from Asplundh to take care of our roads, it was decided our group could take care of
this section with help from Northwest Tree and Landscape.
Time to be determined, but planned for this month. We will ask
Mike Fain, Assistant. Fire Chief to provide flagging gear. Bill S. will notify
group of time.
We have sold 49 addresses with 47 currently installed. We
are close to break even point.
Mailing to District I still pending.
Bill has submitted an application to the Post Office to get a bulk mailing
Copy of Treasurer's report was circulated at meeting.
May 1, 2010 balance - $4717.92
May 31, 2010 balance - $4862.67
New Business: We will have a
Firewise Booth at the June 5th Forest Festival.
Brochures, pencils, candy, etc. will be used for handout.
We will have a table with the display board (currently on loan to Colon Surf).
George Fisher coordinating event. He still needs
help from 3 pm through take-down. Festival Event president needs to inform us of
location on Loop Field.
We will set up on Friday evening.
Bob Molsworth from Fire Dist. 5 will assist us and we have extended invitation
to Colony Surf and Harstine Island Firewise groups to participate.
George will contact Donna, Treasurer for a check to cover expenses and purchase
Free Community Day Ice Cream Social was discussed.
We are planning to host this event with Dist 18 Fire Axillary on July 31, 2010.
The Fire Dept will participate by bringing a vehicle and perhaps provide other
Firewise will have a free raffle for an address marker.
We will price Olympic Mountain ice cream. Suggest cones
to cut on mess and cost of bowls and spoons. We will contact
Booster Club for loan of raffle ticket roll. Social to be held at Division 1
park if agreeable with Axillary This location
is okay with Fire Dept.
Firewise Leadership Awards Program.
Charlie Burns encouraged us to participate. George sent a
first draft application to members. He has
questions concerning timing. Do they want
2009 or 2010 projects?
Also section referring to interface with other
agencies does not really apply to us. Recognition
would be really helpful to our efforts since we cover such a large area (3000
lots, 2200 owners, all surrounded by wild lands).
Bill Sostrich again mentioned possible purchase of a
Cost is almost $300.00.
Meeting adjourned at 2:15 pm.
In attendance were: Donna Hellyer, Bill Sostrich, George Fisher, Bob McCormick,
Deanie Sostrich, Art Emmons, Pat McCormick, Rick Donohue, Betty Widing
Ken Weaver – Fire District 18/Commissioner – Advisor
Charley Burns – DNR – Advisor
Meeting at 1 pm at LCMC office. Pres, Bill opened with a report on the Annual meeting.
He offered group thanks to Donna Hellyer for writing and mailing at her own
expense, thank you notes to our contributors of over $50.00.
He also reported on Firewise Project
on May 1st. Trees and brush
were trimmed up as much as possible to increase visibility onto Hwy 119.
Chipper provided by Lloyd Mott.
Total sales so far on address markers (second 100) equals
$1605.00 One additional marker sold end of April and installed.
Two markers were donated to Spring Fling Auction for Hood Canal school.
Treasurer reported balance as of 5/3 of $4707.92.
As soon as letter for District 1 mailing is ready we will
mail (along with a flier from DNR). Will contact D
& H Printing in Shelton to do the copying and mailing bulk.
When we have a bid will report back to membership..
New Member window cling is too expensive to have produced
(close to $5.00).
We will give out Firewise materials instead to be
Community Fair on 5/15/. Our table will
be staffed by Bill Sostrich, Pat or Bob McCormick, Deanie Sostrich and Donna
Application for Forest Festival vendor “booth” will be
We will be at event on Saturday,
June 5th. George Fisher
Charlie Burns will provide canopy and table.
He will provide George with contacts for other Firewise groups to see if they
wish to participate.
It was decided we will host, with
Ladies Fire Auxiliary Dist 18, a Community Ice Cream Social on July 31st
at Div. 1 park.
Auxiliary will raise funds through raffles.
Sue Creed will contact Mike Mott to see if the Volunteer Firefighters
Association will participate. Firewise could
also do a fund raising for membership at that event.
The LCMC Picnic will be the 3rd
Saturday in August.
Firewise might want a table there.
Charlie Burns reported that the National Forest Service has
expressed an interest in allocating dollars to LC Firewise.
We are #10 on there list of projects. He also
requested we submit an application for the Firewise Leadership Awards and gave
that to George.
He need a letter describing our activities.
Charlie, Art and Bill evaluated properties on Dow Mountain
prior to meeting.
It is very difficult terrain.
Fire prevention is really the only option. Also an
evacuation and early notification would be very important for those homeowners.
That area is not served by Dist 18. DNR and Forest
Service would respond.
Meeting adjourned at 2:50 PM for look at how to perform
property assessments. Charlie did the hands on instruction.
Firewise Annual Meeting Minutes
April 10, 2010
Meeting held at the Hoodsport Library at 1PM
15 members and guests attending:
Bill and Deanie Sostrich, George and Eileen Fisher, Jerry and Sandy Eaton, Bob
McCormick, Bob Burrger, Mike and Laura Burgwin, Ken Weaver, Donna Hellyer, Rick
Donahue, Charley Burns
Guests – Rich Donahue & Claudia Gillilan
Dues collected from 13 of those present for a total of
The Board of Directors was approved with the following
members and newly elected officers as shown. Bill Sostrich,
Pres., Jerry Earon, Vice Pres., Deanie Sostrich, Secretary , Donna Hellyer,
Treasurer, Betty Widing, Bill Weed, George Fisher, Eileen Fisher, Mike Burgwin,
Lorna Burgwin, Bob McCormick, Bob Berger, Art Emmons
Accomplishments for 2009
Feb 2009 – Submitted NFP Grant. Total monies
Firewise Volunteer forms – 900 hrs of
volunteer time + $ paid to contrators = $30k in matching funds.
Address Markers – 142 placed on owners
Projects – May 30th
limbed up & chipped around LCMC building.
Firewise Day – Aug 29 – LCMC picnic
Circulated Firewise Information in
Created Evacuation Plan for Div 2,3, 4
Submited RFQ for road trimming
Goals for 2010
Education through mailings and meetings
limb-up neighborhood projects
Structure Proction & Evauation Plan
Guest Speaker Charley Burns from Dept of Natural
Resources,presented an interesting and informative overview of DNR work with
Firewise, Wildfire Risk Assessment and Fire History in Washington.
*Note: We will have
Charley doing a “hands-on” training with our Fireiwise group on Wildfire
Assessment in our community at the May meeting.
It was mentioned
that at the upcoming Community Fair we should emphasize the use of Recreation
Firepits as that is a major concern of DNR.
Meeting adjourned at 3:00 PM
999 cookies and
coffee were provided by members!
Firewise Meeting Minutes
April 6th, 2010
Meeting began at 1:30 pm
In attendance were: Donna Hellyer, Bill Sostrich, George Fisher, Bob Berger, Bob
McCormick, Jerry Eaton, Mike Burgwin, Lorna Burgwin, Deanie Sostrich
Ken Weaver – Fire District 18/Commissioner - Advisor
We have sold and installed 42 of the 2nd 100 address markers with a
total collected including extra donations of $1575.00
Donna has list for Thank You notes to donors of $50 or
She will provide cards and postage.
Firewise is donating two address markers to the Kiwanis for their Spring Fling
Silent Auction on 4/10 to benefit Hood Canal School.
George suggested we put up our flyers re: Annual Meeting in Hoodsport and he
will do that.
Donna volunteered to keep our Info boxes filled with Firewise materials for the
upcoming summer season (total of 8 boxes).
We will have a work project on May 1st
at 10:00 a.m. to limb up SW corner of Hwy 119 across from LCMC building.
Will bring better visibility to vehicles turning left from Div 6,7,18 onto HWY.
Jerry will ask Lloyd Mott if he can chip the trimmings.
Bill will check on leftover orange vests for Firewise. If not available Lorna will provide us vests from Booster Club.
Discussion of having “community chipper days”. George will
get Kerry's phone number for information on individual who chips for Colony
Surf. His rates last yr were $50 per hr. Deanie will
call equipment rental in Shelton to check their price on their chipper.
Major project for 2010 will be the Assessment program to be introduced by
Charley Burns at Annual Meeting on Saturday, at Library 1 PM.
Deanie will purchase cups, napkins, creamer, sugar (and
coffee if needed) for the meeting. Everyone is
bringing cookies for refreshments. George has bottled water.
Suggested George look at a Firewise banner and possibly interactive teaching
display available on their website.
Cost will probably be $1.00 each. Lorna Burgwin is in charge of our membership promotion and will be
offered at $5.00 and promoted as way to support our cause.
Deanie suggested trying to give new members a window decal.
Cost will probably be about $1.00 each.
Lorna and Bill are also writing the letter for mailing to
Donna and Bill had the address stickers printed last month.
Meeting adjourned at 2:50 PM
Submitted by Secretary, Deanie
March 9, 2010
Meeting called to order at 2 PM.
In attendance were: Donna
Hellyer, Bob Berger, Deanie Sostrich, Mike Burgwin, Jerry Eaton,
Bill Sostrich, George Fisher, Betty Widing
Ken Weaver – Fire District 18/Commissioner - advisor
Bill S. announced that we have sold 39 address markers of
the second order of 100.
One marker remains to be installed.
We have collected $1485.00 for those thus far.
Treasurer, Donna H. reported and ending balance on 2/26 of $4598.20 in our
It was decided we will send thank you notes to anyone
donating $20.00 or more above the $30.00 cost of markers.
Donna volunteered to send those and include past donations
George Fisher requested two address markers to donate to the Kiwanis auction
benefiting Hood Canal School.
Bill S. presented a bill for $10.00 to cover the e file of
state annual report of non-profit status.
The Annual Firewise meeting will be held Saturday, April
10th at 1PM at the Community Disaster room.
We will ask Charlie Burns to do a presentation.
We will also present our accomplishments and goals to
community and serve ice cream. Deanie will
check IGA for Cascade Ice Cream supply. George F. will
publicize through KMAS, Channel 46 and the Mason County Journal.
Bill S. asked group for ideas on summer project.
Suggestions as follows: More materials for Booster Club
meetings, common area in Div 14 for trim up and clean-up on individual lots
where homeowners request assistance. Publicize
Firewise willingness to
lots for fire safety. Do limb up on entrance Div.
6,7, 18 and at View Point on State property. Ken Weaver said to contact the
South Sound DOT Road Engineer with plan and for extra signage if needed.
Betty Widing said deadline for the LCMC newsletter is
There are many opportunities between April and June
to inform the community about Firewise and we need to be present at as many
events as possible.
Betty will be working on a form that will allow
people to request special assistance with their Firewise project.
This will be included in the Spring newsletter.
We need to do our $500. mailing to the north end of the
Lake as soon as possible for delivery first of May. Lorna Burgwin
as membership chairman should be involved. Bill S. will
help with mailing list and Lorna will work on flier.
Bill S. will contact Charlie Burns about help in completing Emergency Evacuation
Jerry Eaton indicated he would follow up on marking areas
for Asplund to submit bid for road work. Any work to be
performed when/if a grant is awarded via “stimulus money”.
Jerry will also contact Lloyd Mott to see if his chipper
is still available for hire.
Meeting adjourned at 3 pm.
In attendance were: Art Emmons, Donna Hellyer, Bill Sostrich, George Fisher, Bob
Berger, Bob McCormick, Betty Widing.
Bill Sostrich indicated that the Lake Cushman Board had appointed Chuck Bevens
as the representative from the Lake Cushman Board.
The registered agent will be changed from Betty to the secretary of the Lake
Cushman Firewise Council.
In attendance were: Art Emmons, Donna Hellyer, Deanie Sostrich, Bill Sostrich,
Jerry Eaton, George Fisher, Mike Burgwin, Lorna Burgwin, Betty Widing, Michael
Fain and Chuck Bevens